As businesses in Jaipur grow, many need warehouse space for stock, distribution or e-commerce fulfilment. Leasing is usually faster and less capital-intensive than building. But a poorly chosen warehouse can raise transport costs, create safety risks and lock the business into an unfavourable lease. This checklist covers what to verify before signing.
1. Location and access
- Distance to customers, suppliers and highways.
- Road width and turning space for trucks.
- Restrictions on heavy vehicle entry at certain hours.
- Availability of labour and public transport nearby.
- Flood risk and drainage during the monsoon.
2. Building specifications
Check clear height, floor load capacity, column spacing, number of docks and dock levellers, and floor flatness for racking. Look at roof condition, ventilation and natural light. For new or custom builds, see the industrial shed and warehouse planning guide.
3. Approvals and title
Verify that the land use permits warehousing, the building has approved plans and occupancy, and the lessor has clear title or authority to lease. Ask for copies of approvals, property tax receipts and electricity connection details. Legal due diligence by ATTPL Legal helps avoid disputes.
4. Fire safety and utilities
Warehouses storing goods need adequate fire safety systems, exits and, where required, a fire NOC. See our fire safety NOC guide. Check sanctioned electricity load, backup power, water supply, toilets and security arrangements. Rooftop solar can reduce power costs; ATTPL Solar can assess the roof.
5. Lease terms
- Lease duration, lock-in period and renewal options.
- Rent, security deposit and escalation clause.
- Who pays maintenance, property tax and repairs.
- Permission for racking, mezzanines and modifications.
- Exit, reinstatement and notice conditions.
- Registration and stamp duty.
ATTPL Legal explains the difference between leave and licence and lease agreements.
6. Comparing options side by side
When shortlisting warehouses, prepare a simple comparison sheet: rent per square foot, total monthly cost including maintenance, distance to key customers, clear height, docks, power load, fire safety status, lease terms and any repairs needed. Visit each site at different times of day to check traffic and access. Talk to neighbouring tenants about water logging, security and landlord responsiveness. A structured comparison prevents decisions based only on rent.
- Score each option on the factors that matter most.
- Include estimated fit-out and racking costs.
- Factor in transport cost differences from location.
7. Negotiation tips
- Ask for a rent-free fit-out period.
- Negotiate escalation rates and lock-in terms.
- Agree the landlord’s repair obligations in writing.
- Clarify who pays for structural and roof repairs.
Small improvements in terms can add up to significant savings over a multi-year lease.
8. Security and insurance
Check boundary walls, gates, lighting, CCTV coverage and guard arrangements. Clarify whether the landlord insures the building and what your own policy must cover for stock, equipment and liability. Agree responsibility for losses due to roof leaks or structural defects in the lease.
9. Handover checks
Before taking possession, document the condition of the building with photographs, test utilities, check meters and confirm that agreed repairs are complete. Keep a signed handover record. Moving operations can follow the relocation checklist, and transport planning is covered by ATTPL Fleet.
Frequently asked questions
What is the most important factor in choosing a warehouse?
Location and truck access usually matter most, as they drive transport cost and service levels.
Should a warehouse lease be registered?
Leases above certain durations generally need registration and stamp duty; take legal advice for your agreement.
What is a lock-in period?
A period during which neither or one party cannot terminate the lease without penalty.
How long are typical warehouse leases?
Many warehouse leases run for several years with periodic escalation, but terms vary; negotiate based on your business plans.
Sources
Looking for warehouse or commercial space support? Contact ATTPL Group.
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